FAQs | Commencement 2023

FAQs

Spotlight

Academic Dress

Attendance

1. How can I indicate my attendance at the Commencement?

Please confirm your attendance between 4 and 20 April 2023 in AIMS >> Student Services/Alumni Services >> Confirmation of Commencement Attendance.

2. If I choose not to attend the Commencement, will it affect my graduation status?

No. Attendance at the Commencement is optional. Those who do not attend the Commencement can still graduate according to the graduation dates in the Academic Calendar and collect their award certificate.

Graduates who are unable to attend the Commencement in person may choose to participate virtually by uploading a portrait via AIMS no later than 11:59 pm on 20 April 2023 (Thursday). The personalized graduation slide with the touch-up portrait, graduate’s name and award information will be presented on screen at the ceremony.

3. I have confirmed attendance at the Commencement in AIMS but now I want to make a change. How do I inform the university?

Please send your request online to us between 4 and 20 April 2023 :

For graduates of Bachelor's and Associate Degrees - via ARRO Online Enquiry Form
For Postgraduate, Doctorate and Research Degrees - via SGS Online Enquiry Form

Any requests made after 20 April 2023 will not be entertained.

4. If I choose to attend the Commencement virtually, what will be shown during the ceremony?

A personalized graduation slide with the graduate’s name, award information and a touch-up photo with virtual academic gown will be presented on screen at the Commencement.

5. If I missed the deadline of applying for attending the Commencement, do you accept late applications?

No, late requests for attending the Commencement will normally not accepted.

6. I may arrive late. Can I still attend the session?

Each Commencement session lasts for about one hour. If a graduate is late, he/she may miss the chance to go on stage at the ceremony.

7. I find that more than one session of College/School Commencement is offered by my academic unit. Can I opt to attend another or attend more than one session?

The College/School Commencement sessions are scheduled according to degree types and majors of study. Graduates should attend the appropriate session of the academic award only.

Tickets & Seating Arrangement

1. Can I get more guest tickets?

Each graduate can only obtain a maximum of 2 guest tickets.

2. I have registered my father and mother as guests to attend the ceremony in AIMS. But my father is not available suddenly, can my brother attend the ceremony by presenting my father's e-Ticket?

The e-Ticket is non-transferable and admits the registered graduate or guest only. If the guest(s) to attend the ceremony are changed, please update the guest(s)’ information via AIMS at least four working days before the Commencement day.

3. Will graduates sit with their guests in the Hall?

Graduates in full academic regalia will be seated in a separate area for award presentation while seats for guest ticket holders are available on a first-come-first-served basis. In the event that guest seats in the hall are fully occupied, guests ticket holders will be directed to watch the live broadcast in the designated venues at the same building (i.e., Lau Ming Wai Academic Building).

4. Are there any special arrangements for graduates/guests with special needs, such as wheelchair-bound?

Yes, we can make special arrangements for guests and graduates with special needs. Please indicate your special request when confirming attendance via AIMS .

5. Will young children be admitted to the venue?

Children aged 2 or above are required to have an e-Ticket for admission. They are welcome in principle but should be accompanied by an adult. In case a child causes any disturbance, he/she should be brought outside the venue.

Academic Dress

1. Do I have to get the academic dress for the ceremony?

Graduates are necessary to wear an academic dress for participating in the ceremony in person. If you attend the event virtually, it is not necessary to put an academic dress on. However, if you need a set of academic dress for taking graduation photos or other personal use, please follow the instructions and approach the approved vendors for the academic dress rental service.

2. I would like to buy my own set of academic dress. Where can I buy it?

The academic dress can be purchased at the outlets of the University's service supplier. Please contact the following Supplier directly:

	For Taught programmes	For Research programmes
Supplier	Tick Your Gown Limited	Victoria Uniform
General Enquiry	+852 5166 3292	+852 3118 4396 / +852 3105 5009
Email	www.tyg.hk@gmail.com	info@victoriauniform.com
Outlets	Fo Tan / Hung Hom / Kwai Hing	Shatin / Prince Edward / Sheung Wan

3. Can I assign a representative to collect the academic dress on behalf of me?

Yes, graduate can authorize a person to pick up the academic dress on his/her behalf. He/she should register online in advance and inform the representative of the rental procedures. Please contact the suppliers for details if necessary.

4. I am not able to collect the academic dress at the supplier’s outlet in person or find a representative to do it for me. What should I do?

Graduates can request courier delivery service provided by SF Express while registering via the supplier's online system. Extra delivery surcharges will be levied subject to the courier's policy on delivery to overseas addresses. Please contact the following Supplier for more details:

	For Taught programmes	For Research programmes
Supplier	Tick Your Gown Limited	Victoria Uniform
General Enquiry	+852 5166 3292	+852 3118 4396 / +852 3105 5009
Email	www.tyg.hk@gmail.com	info@victoriauniform.com

5. Can I buy an honour cord from the academic dress supplier?

No. Honour cords are not for sale. Only graduates who are awarded First Class honour in a bachelor’s degree or Distinction in an associate degree will receive an honor cord from the University.

6. Can I pay the rental fee and deposit by credit card or other electronic payment?

For taught programmes, Tick Your Gown Limited accepts the rental fee and deposit in cash, by bank transfer, FPS, WeChat Pay and Alipay.

For research programmes, the rental fee and deposit should be paid in cash in Hong Kong Dollars for the on-site collection of academic dress at the Victoria Uniform’s outlets. It also accepts FPS and BOC Pay.

7. I returned the academic dress just one day later than the original return day. Am I only liable for the extended rental fee for this extra day?

No, the extended rental period is counted on a weekly basis. It will be counted as a 7-day period even if you return the academic dress one day later.

Venue & Transportation

1. Is parking available on the Commencement days?

Parking areas are not open to the public during the Commencement period. Graduates and guests are suggested to use public transport to commute to CityU on the days of Commencement.